THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit THE.TEAM.

The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well-organised office environment. This position is responsible for meeting room coordination, office hospitality, event support, and reception coverage, ensuring a seamless experience for clients, visitors, and internal stakeholders.

This is a part-time role (20 hours per week). Working hours will be Monday-Thursday, 10:00am – 4:00pm , with some flexibility required to support event days.

⚪ WHAT YOU WILL BE DOING

Meeting Room & Office Coordination

Manage and maintain meeting room calendars and bookings
Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
Coordinate catering and refreshments for meetings
Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
Identify and prioritise high-profile meetings involving senior staff or external clients

Hospitality & Workplace Services

Ensure kitchens and communal areas are consistently stocked and well-maintained
Oversee dishwashers to ensure efficient circulation of kitchen items
Distribute fruit and manage weekly grocery deliveries across multiple floors
Maintain cleanliness and organisation across kitchens and shared spaces
Act as a visible and approachable point of contact for general office queries

Events Coordination

Take full end-to-end ownership of multiple event bookings, both within the office and on the rooftop space
Support event setup, including catering arrangements and room configuration
Assist with on-the-day event delivery and troubleshooting
Provide ad hoc support to the social committee

Office Operations & Administration

Coordinate office supplies and liaise with the Office Manager to maintain stock levels
Manage ad hoc deliveries, including catering and supplies distribution
Ensure compliance with health, safety, and cleanliness standards
Maintain an organised and welcoming reception area
Provide reception cover when required, including greeting visitors and managing check-ins

🟡 THE SKILLS AND EXPERIENCE YOU NEED

Excellent organisational and time management skills
Strong attention to detail and proactive approach
Outstanding interpersonal and communication skills
Ability to multitask and prioritise in a fast-paced environment
Professional, approachable, and service-oriented mindset
Flexible and willing to support ad hoc front-of-house duties

🟢 Additional Information

This role requires a hands-on approach to hospitality and workplace coordination
Physical tasks such as lifting deliveries and moving supplies may be required
Flexibility is essential to support events and changing business needs

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Office Operations Coordinator (Part Time)